Committees of Intergroup

Committees of the Board

Finance | Nominating | Human Resources | Operations (including facilities, website, electronic information and knowledge management).

Official Guidelines

Adopted by the IG Board May of 2019. The guidelines are intended to help steer each committee in it’s mission.

Guidelines for Intergroup Council Service Committees

Committees of Intergroup

Find Your Service Work Opportunity Here!

12 Step

Members who serve on the 12-step Committee are responsible for encouraging groups to have volunteers for 12 step calls. They also act as liaisons between the Central Service Office and groups to keep an updated 12 step phone list. A representative attends the monthly intergroup meeting and gives a report. A 12 step call is basically the AA Responsibility Statement. “When anyone, anywhere reaches out for help, I want the hand of AA to be there.” Examples of 12 step calls would be: Someone is thinking about coming to an AA meeting but they aren’t sure if their an alcoholic. Or, they may need transportation. Another example would be someone is intoxicated and needs a ride to rehab. Volunteers for this committee receive a wide variety of calls. This committee helps save lives.

Accessibilities

Official Guidelines on Accessibilities from GSO can be found here. Download Members who would like to get involved with the accessibilities committee can do so by calling the Central Office- 513-351-0422. Notes about accessibities for Greater Cincinnati AA:

Each meeting on this website says whether the facility is wheelchair accessible.
Currently there are two meetings at Oak St. for hearing impaired members.
There are several Spanish speaking meetings.
Refer to the front of the Where & When for information on these meetings.

Bridging the Gap

This committee provides temporary A.A. contacts for individuals coming out of treatment and correctional facilities. We alcoholics know that those coming out of rehab or a correctional facility are vulnerable and full of fear. Having a plan as soon as they step foot out of the facility is critical. You can build that bridge by helping them get to a safe place (i.e. a meeting or clubhouse). Service work also includes:

Maintaining a list of individuals willing to be a contact.
Keeping an updated list of treatment and correctional facilities who wish to participate in bridge the gap.
Making regular presentations to these facilities to clients and staff.
The head of this committee attends all intergroup and committee head meetings.

If you would like to be a part of this incredible committee, call your Cincinnati Central Office at 513-351-0422

TLC Treatment Literature Correctional

This important committee helps provide chairpersons for correctional and institution meetings. Committee assists with maintaining a list of meetings in these facilities. Also maintain a list of names & phone numbers of those chairing the meetings. Committee follows up with facilities and chairpersons to overcome any vacancies or difficulties. Committee chair attends all IC (Intergroup Council) meetings. In order to be cleared to enter a correctional facility, members will need to fill out the following form:

Corrections Clearance Form

When complete, please email form to the following email address: corrections@aacincinnati.com

Footsteps Newsletter

Guidelines for Central or Intergroup Offices contains information about newsletters Members of this committee compile articles, edit, and pull articles from AA resources for publication. Please call Central Office for more information or to get involved with Footsteps.

Grapevine

If you are interested in serving on the Grapevine Committee, please call Central Office at 513-351-0422. The Cincinnati Grapevine Committee provides subscriptions of the Grapevine publication to Intergroup. They bring the publication to meetings to share and increase awareness. A representative from this committee attends all intergroup and committee head meetings. AA Grapevine is often referred to as a “meeting in print.” It is the international journal of Alcoholics Anonymous that is written, edited, illustrated, and read by AA members and others interested in the AA program of recovery from alcoholism. The Grapevine is a lifeline- linking one alcoholic to another. Here is the link to Grapevine online: AA Grapevine Below is also an informational PowerPoint about Grapevine: Grapevine

Member’s Services

The primary purpose of the Member Services Committee is to assist in service to AA.
The committee shall meet no less than 3 times annually.
Members of the committee include the chairs of all Intergroup Council service committees, as well as one or more current members of the Board.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
Member services include IC office items such as the When & Where’s, literature and coins.
1. Policies on distributions of literature to jails and institutions
2. With input from the Finance Committee, policies on costs charged to affiliated entities (No. Kentucky intergroup, clubhouses etc.)
3. With input from the Finance Committee, policies on pricing of materials sold, e.g., when to charge above cost and how much.
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
The Board member of the committee shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.
At the Board meetings, the Board member of the committee shall report any current committee activity.

Public Information/Cooperation with Professional in the Community

Public Information Committee/ Co-Operation With Professional Community Fill all requests for speakers or information on alcoholics anonymous. Pay attention for any incorrect information that may appear in local news, print, TV, etc. Be pro-active in carrying the message to the community. Don’t wait for the community to come to you. Be familiar with the pic workbook. Seek volunteers to assist you. Respond to inquirers from the professional community provide speakers, information and literature to professional community when requested. Initiate with specific areas of the professional community. See cpc workbook for examples. Be pro-active. Don’t wait for the professional community to contact you. When in doubt contact operating committee member or another committee head. Attend all intergroup and committee head meetings.

Radio Show

Present weekly meeting on the air. Gather people, material and topic for the show, topics must come from aa approved literature. Co-operate with radio station on training personnel to operate the equipment in the studio. Ask groups to donate financial support to cover costs of a radio show. Donating groups may send a representative to radio show to discuss a topic. Keep the fellowship aware that volunteers are always welcome to participate in the radio show . Keep fellowship aware the goal is to reach the still suffering alcoholic. When in doubt contact operating committee, fellow committee heads, or intergroup reps at council meeting. Attend all intergroup and committee head meetings.

Special Events

Greater Cincinnati Intergroup Council is proud to sponsor five events a year! We are definitely NOT a glum lot! Come and enjoy being with friends at any of these events held throughout the year. Or, help plan or volunteer at an event.

Traditions Workshop- typically held in February- see link below for exact dates.
Spring Fling- a dance held in April or May to welcome spring.
Gratitude Breakfast- delicious breakfast held the first Sunday in June
Thanksgiving Banquet- normally the Saturday before Thanksgiving
Alcathon held over the Christmas holiday. Typically 12:00 AM on December 24 till 9:00 PM December 26th

For more information and exact dates and location see our Events page.

Website

10/2021 Mission Statement of the Website Committee: “With the goal to adhere to the principles of the steps, traditions, and concepts, the mission of the Website Committee is to help all Alcoholics easily locate information on a website that is clear, concise, and easy to navigate.” This committee is responsible for keeping events, announcements, and other Cincinnati AA information current on the website. If you are interested in becoming a member of this committee, please call Central Office or email info@aacincinnati.com Although it is helpful, members of this committee do not need technical experience, just a willingness to learn! We meet 5-6 times a year either in person or on Zoom.

Board Committees

Finance
Member Services
Nominating
Human Resources
Operations (including facilities, website, electronic information and knowledge management).

Finance

The chair of the committee shall be the current Treasurer, who is also a Board member. The Assistant Treasurer shall be the vice chair.
The Finance committee shall meet no less than 4 times annually.
The committee membership shall include the Treasurer, Assistant Treasurer, Office Manager and the past Treasurer, if he/she is willing to so serve. At least two non-board members will also serve on the committee.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
The committee will report accurate financial information to the AA member groups on a regular basis, generally at the monthly IC meetings.
The committee will assist the Treasurer with the preparation of a regular annual budget (Bylaws 7.2.1.5). This budget will be submitted first to the Board and then to the Intergroup Council for approval. (Bylaws 7.1.5(c))
In connection with the annual budget, the committee shall recommend the amount of the Prudent Reserve for the upcoming year.
The Treasurer, and the committee as a whole, shall be responsible for insuring that an independent accountant conducts a review of financial statements, functional expenses and cash flows. The review will be conducted in accord with generally accepted accounting principles (GAAP) and consistent with Ohio State law requirements for not-for-profit entities.
The Treasurer, or any committee member, shall notify the Board if there is a belief that a thorough audit (as opposed to a review) should be conducted.
On a periodic basis, the committee will review the IC financial policy for any needed changes or update.
The Treasurer, and the committee as a whole, shall be responsible for ensuring that all federal, state and local tax filings are timely and accurately made.
On a periodic basis, the committee will review the provisions of the Intergroup Council office operating manual provisions that relate to the handling of funds or other financial related matters.
On a periodic basis, the committee will review actual operations to determine if they are in compliance with IC financial policy and operations.
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
The Treasurer shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.

Nominating

As provided in the bylaws, the Nominating Committee consists of at least 5 members. At least one member shall be from the Board, with the remaining members from the IC membership.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
By June of each year, the chair of the committee will contact all board members, whose first term expires at the end of the year, to determine whether that person desires to serve a second two-year term. If the member does wish to serve a second term, the chair will contact the AA board chair to determine if he/she concurs that the board member serve a second term.
The committee will remind the ICM facilitator of his/her responsibility to provide notice at the June ICM that applications/resumes for possible Board candidates shall be submitted to the IC office no later than September 15th. (Article VI). As soon as practicable, the Office Manager will forward all nominations to the Nominating committee chair for committee review.
In reviewing the applications, the committee shall notify any candidate of any omissions or deficiencies in the application, providing time for correction.
After review of the applications by the committee, the committee will forward their recommendations to the Office Manager who will distribute them for Board review.
In review of the applications by the committee, if the committee concludes that any person whose name is submitted in nomination is not qualified or otherwise should not be nominated, the chair will notify such person prior to the October ICM meeting.
At the October ICM, the chair of the committee will nominate those individuals who have been vetted and are willing to serve. In making such nominations, the chair will note any reservations or concerns of the committee and/or the Board on a particular nominee.
The Nominating committee will provide copies of all board applicant resumes and a copy of the nominating committee report of its recommendations to the office manager, who will send out such materials to the IC representatives before the November ICM.
Throughout the year, members of the Nominating Committee should be thinking about possible future Board members, keeping in mind that “It is desired that Board reflect the AA community it serves and diversity is a positive attribute of the Board.” (Bylaws 6.2.8)
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
The Board member of the committee shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.
At the Board meetings, the Board member of the committee shall report any current committee activity.

Human Resources

Guidelines for Human Resources Committee

Operations

Operations Committee (Facilities, Website, Electronic Information & Knowledge Management)

Guidelines for Operations Committee

1. The Operations Committee will consist of at least 3 members; at least one member will be a current Board member.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
The committee will meet no less than 3 times annually.
With the input of the Office Manager, the committee (or a subcommittee thereof) will prepare an updated office manual.
The committee will periodically review the operation of the website to ensure that it is kept current and user friendly.
When appropriate, the committee will look for new persons or entities to take over website operation, making recommendations on the same to the Board.
The committee will periodically review actual office operations, noting where the office manual procedures and/or policies are/ are not being followed. The committee will report to the Board after such review, noting where policies and/or actual operations need change.
The committee will ensure that all needed filings with the Ohio Secretary of State for not-for-profit entities will be timely and accurately made.
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
At the Board meetings, the Board member of the committee shall report any current committee activity.
Any member of the committee shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.